ArmoryBook | Gun Tracking and Firearms Collecting Software

The Complete Solution for Gun Enthusiasts. Track Guns, Maintenance, Ammo and Range Information

Track purchases, sales, serial numbers, images, maintenance and more.
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Track purchase prices, quantity on-hand and reviews. Get reorder alerts.
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Keep track of location, date, distance and ammo. Even store your range photos.
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New Features

Document Management System

After a lot of user requests for a way to store documents, ArmoryBook is introducing a new Document Management System (DMS). The new DMS allows storing documents of various types (as well as images, but there are more options when images are stored as actual image for the gun). Below are a few of the most common files.

  • Documents: Word, Excel, PDF, TXT
  • Video: MP3
  • Images: JPG,

The documents are listed on the Gun screen in its own section, Gun Files. Gun Files will be directly below the existing Gun Images section. The header of the files section will display a document count (in parentheses) as well as a chevron (on the far right) that will allow opening and closing the section. The documents are displayed in a grid and like all the grids in the ArmoryBook system sorting can be done by click on the column header.

Gun Files Section

Adding files to the system is done by using the Add Files button at the bottom left of the files section.

Adding File to System

When Add Files is clicked, a window will be displayed allowing files to be uploaded by dragging and dropping a file into the window. Multiple files can be uploaded at the same time. The thumbnail images have three buttons in the lower right that allow uploading a file individually (), deleting the file () and zooming the contents of the file (). All files can be uploaded at once by using the Upload button in the lower right of the screen.

Select Import File

When uploading files, there is a limit on the maximum file size allowed. Free accounts have a maximum size of .5 MB (500KB). Subscribed user can upload files up to 1 MB. Allowing users to upload files can cause a massive increase in the amount of disk space used on the ArmoryBook servers, so as time goes on, these file size limits may change.

File Update Size Limit

Once a file is uploaded, a green Done button will be displayed under the file/s. Once all files have been uploaded simply click the X in the upper right corner of the window.

File Uploaded

Once a file is uploaded, it will be displayed at the bottom of the file list. Below you can see a newly uploaded file highlighted in red.

New File Upload Entry

Once a file is uploaded, you can Edit, View and Delete the file using the right click option.

Edit File Right Click Options

All options available in the right click menu have corresponding buttons that can also be used at the end of each row. Editing can be done by clicking on the Edit button.

Edit Note

Viewing can be done by clicking on the View button.

View File

Deleting can be done by clicking on the Delete button.

Delete File

Using the Edit option will display a box that will allow editing/removing an associated note. Since there is a limited amount of note space in the grid, the note should not be excessive in length.

Add/Edit File Note

When viewing a document, the system will automatically open the document in the browser if the browser is configured to display documents of that type. Not all documents can be displayed in the browser, in this situation the file will be downloaded to the browser's download folder. Below is an image of a PDF document automatically being displayed.

Viewing PDF File

Before the system will delete a file, a confirmation dialog will be displayed to prevent inadvertent deletion of a file.

Delete Confirmation

There are many more features planned for the new DMS system, so stay tuned.

"All Notes" Information Screen Images are Clickable

Images in the All Notes popup information screen are now clickable. The image below highlights the gun screens All Notes button with a red circle.

Gun All Notes Button

Any of the images displayed (gun, maintenance or range) can now be clicked on to "zoom" the image. In the image below, the last image in the first row is clicked.

All Notes Screen

Notice that the image is enlarged and moved to the forefront over the All Notes popup screen information. This screen will provide access to all images found in the popup. Navigation is done using the or arrows located in the middle of the left and right side panels.

Notice that additional tools are also provided in the upper right corner of the screen.

All Notes Expanded Image

Here is an explanation of the addition tools, highlighted in red below.

  • - Allows zooming in on the image even further
  • - Slide show button cycles thorough all images with a short delay between images
  • - Expand the image to take the whole screen for maximum viewing (ESC allows return)
  • - Download the raw image so it can then be used for emails or documents
  • - Thumbnail gallary (explained further below)
  • - Exit

Image Tools

The thumbnail button is used to display a thumbnail gallery on the right side of the screen, allowing quick selection of any image. The currently selected image will be highlighted in red as in the image below.

Image Gallery

Below is the location of the All Notes button in both the Maintenance and Range Information screens.

Maintenance All Notes

Range All Notes

Inventory Item Range Report

A new All Range Report button has been added to the Inventory List Information screen. The button has been added to the new toolbar at the top of the screen under the main title. The button looks exactly like the All Notes button on the gun information screen.Selecting this button will gather ALL notes that have been entered into the system for this inventory item (ammo), group them buy firearm and list them in one window.

Inventory Item Edit

Below is an example of the report grouping the information by gun and highlighting any key phrases using the ArmoryBook Phrase Highlighting System discussed above. Notice how the color highlighting draws your attention quickly to the different phrases.

This report can be a great tool when trying to identify problems with a specific ammo (ammo has problems with all guns) or when tracking the performance of a specific firearm with respect to a specific ammo (only one firearm is having problems while all others work fine).

Inventory Item Range Listing

Iventory Item Range Listing 2

Note: ONLY range trips with notes will be displayed, if no notes where entered then it will not be included in this report.

ArmoryBook Phrase Highlighting System

ArmoryBook has had a phrase highlighting system for quite some time that is used to highlight key portions of a note when it is displayed, NOT when it is being entered. Highlighting allows for quick visual identification of the key parts when scanning the whole document. This update has added 4 additional key phrase options:

  • POA - Point Of Aim
  • POI - Point Of Impact
  • FTE - Failure To Eject
  • FTF - Failure To Feed

Below is a list of all the phrases built into ArmoryBook, followed by an explanation of the format for the phrase and examples. The format of the rules can be very complex, this is done so that matching is not strict (only allowing one way of entering a phrase) and will be more user-friendly. If you are having a hard time deciphering the rules look at the example text below the rule.

Explanation of phrase format notation:
  • [] - Holds a group of characters or letters, often used with the ? symbol. [] can be nested inside of another [] to form complex groups.
  • | - Indicates an OR condition, meaning either what is on the left or the right of the | can be used
  • ? - What precedes the ? is NOT required, so in the following example [front|rear]? you could have front, rear or NOTHING
  • Any letters directly in the format string are required to match the rule

AB Note Highlighting System

Ammo Purchase Inventory Changes

A new copy button has been added to the Ammo Purchase screen. If you are fully utilizing the ArmoryBook inventory system this button can be used to save a lot of typing. For instance, if your order contains multiple caliber line items, this button can be used to duplicate the "original" order and create individual orders for each caliber, thus allow ArmoryBook to track each caliber purchase/inventory properly. Another great use of this new button is for repeat purchases, like 9mm "plinking" ammo. Simply highlight the previous order, copy it and change the relevant dates and amounts. The copy button is highlighted in the image below.

Duplicate Ammo Purchase

Deleting Purchase Order

When purchase orders are now deleted the system will delete automatically created inventory items that have not already been used (items associated to range trips). Previously, a manual delete of associated inventory items would be required before attempting to delete the purchase order. This new feature makes deleting of ammo purchases a lot quicker and easier.

In the image below a new ammo purchase order has just been entered. If the Add to Inventory option was clicked you would have to exit this screen, got to the Inventory screen, locate the newly created inventory item and delete it BEFORE you would be allowed to delete the ammo purchase oder.

New Ammo Purchase

A reminder has been added to the delete confirmation screen to indicate that any associated inventory will be removed.

Delete Ammp Purchase

Deleting Range Trip

When range trips are deleted any ammo used will be automatically returned to inventory, previously this would have to be done manually.

Demo Information

All demo content or images are the copyright of ArmoryBook, or their respective rights holders, and cannot be used without prior permission.

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