After a lot of user requests for a way to store documents, ArmoryBook is introducing a new Document Management System (DMS). The new DMS allows storing documents of various types (as well as images, but there are more options when images are stored as actual image for the gun). Below are a few of the most common files.
- Documents: Word, Excel, PDF, TXT
- Video: MP3
- Images: JPG,
The documents are listed on the Gun screen in its own section, Gun Files. Gun Files will be directly below the existing Gun Images section. The header of the files section will display a document count (in parentheses) as well as a chevron (on the far right) that will allow opening and closing the section. The documents are displayed in a grid and like all the grids in the ArmoryBook system sorting can be done by click on the column header.
Adding files to the system is done by using the Add Files button at the bottom left of the files section.
When Add Files is clicked, a window will be displayed allowing files to be uploaded by dragging and dropping a file into the window. Multiple files can be uploaded at the same time. The thumbnail images have three buttons in the lower right that allow uploading a file individually (), deleting the file () and zooming the contents of the file (). All files can be uploaded at once by using the Upload button in the lower right of the screen.
When uploading files, there is a limit on the maximum file size allowed. Free accounts have a maximum size of .5 MB (500KB). Subscribed user can upload files up to 1 MB. Allowing users to upload files can cause a massive increase in the amount of disk space used on the ArmoryBook servers, so as time goes on, these file size limits may change.
Once a file is uploaded, a green Done button will be displayed under the file/s. Once all files have been uploaded simply click the X in the upper right corner of the window.
Once a file is uploaded, it will be displayed at the bottom of the file list. Below you can see a newly uploaded file highlighted in red.
Once a file is uploaded, you can Edit, View and Delete the file using the right click option.
All options available in the right click menu have corresponding buttons that can also be used at the end of each row. Editing can be done by clicking on the Edit button.
Viewing can be done by clicking on the View button.
Deleting can be done by clicking on the Delete button.
Using the Edit option will display a box that will allow editing/removing an associated note. Since there is a limited amount of note space in the grid, the note should not be excessive in length.
When viewing a document, the system will automatically open the document in the browser if the browser is configured to display documents of that type. Not all documents can be displayed in the browser, in this situation the file will be downloaded to the browser's download folder. Below is an image of a PDF document automatically being displayed.
Before the system will delete a file, a confirmation dialog will be displayed to prevent inadvertent deletion of a file.
There are many more features planned for the new DMS system, so stay tuned.